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Business Assistant
Location: Warszawa, Konstruktorska 13
Are you looking to take your career to the next level?
We are currently looking for an Executive Assistant who will support our executive team located in Geneva but who will also partner actively with the local team. You will be given important responsibilities from Day 1, build and develop your expertise in one of the best organizations in the world, and benefit from tools and resources that will help you enable our people and organizations to perform at their peak.
Your responsibilities will include:
- Maintaining the calendars of the line managers in a way that each manager can perform efficiently on a day-to-day basis (no conflicts, priorities are understood, key counterparts are identified); organizing both regular and ad-hoc events for the leadership team in line with business plans;
- Organizing business travels in an efficient way in line with internal policy; ensuring that expense reports are well documented and submitted in a timely manner;
- Creating and maintaining Purchase Orders in Coupa; being the point of contact for supplier creation and validation;
- Being a pillar of the team, enabling regular connects both internally and externally, and ensuring the right communication flow;
- Collaborating with on-site service providers (catering, audio-visual team, reception) to ensure the best experience;
- Maintaining the HR and IT systems on behalf of managers;
Qualifications
You are the right fit for us if you have:
- Previous job experience in hospitality or office support would be an asset
- Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Fluency in English; good knowledge of Polish would be nice to have
- Excellent communication and interpersonal skills, with the ability to interact confidently and professionally at all levels
- Strong attention to detail and accuracy, ensuring the quality of work delivered
- Very good organizational and time management skills, with the ability to multitask and prioritize effectively
- Proactive and self-motivated approach, with a strong sense of ownership and accountability
You can expect:
- Continuous learning and development including the best training programs on each stage of your career
- Multicultural, dynamic environment (70 nationalities from across the globe)
- Continuous growth through regular role changes
- Attractive salary and benefits (i.e. stock ownership plan, private medical care, lunch pass, transportation subsidy, multisport card, flex work, regular team building events, massage in the office, discount on P&G products)
- Modern office with an entertainment and leisure zone (i.e. ping-pong, billiards, PlayStation, table football, board games)
Who we are?
P&G was founded over 180 years ago as a simple soap and candle company. Today, we’re the world’s largest consumer goods company and home to iconic, trusted brands that make life a little bit easier in small but significant ways. We’ve spanned three centuries thanks to three simple ideas: leadership, innovation and citizenship. The insight, innovation and passion of hardworking teams has helped us grow into a global company that is governed responsibly and ethically, that is open and that supports good causes and protects the environment.
At P&G #weseeequal
We are an equal opportunity employer and value diversity at our company. At P&G we strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work.
We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please click here if you require an accommodation during the application process. Please make sure to wait to hear back from us regarding your accommodation before proceeding with the online assessment. We thank you in advance for your patience.
Please submit your CV in English!
Warsaw, Warsaw, Poland Job Type: Full time Job categories: Supply Network Operations/Logistics Req No: R000102083
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